Vacancy No : HPSIC- P & E - 12 - 0002
Date of Issue : 20th Feb. 2012

Date of completion: 3rd March. 2012

Higleig Petroleum Services and Investment Co. Ltd. is willing to appoint a qualified candidate for the following Post: -
Post Title : Administrative Assistant
Division : Plant & Equipment Department
Sector: General

Duration of the vacancy announcement at least two weeks or until suitable applicant to fill the vacancy, the selection preference to applicants from within the company satisfying the job requirements in the same grade or less degree only, and applicants from outside the company.
• For Sudanese only.
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Duties and responsibilities:

Under the supervision of the Section/Unit Chiefs, the Administrative Assistant performs the following duties (not exclusively):
• Receive and screen all correspondence and other documents addressed to the Head of Section/Unit.
• Draft/respond to correspondence and e-mails; Review/Edit outgoing correspondence to ensure accuracy and completeness of information and institute follow up action. Make photocopies as necessary.
• Maintain a calendar of appointments of the Head of Section/Unit Chief’s appointments, including official visits within and outside the company.
• Maintain the petty-cash expenditure according to the section head's instruction and follow up with the finance section in this context.
• Act as leave/ movement monitor and maintain attendance records for the section/Unit. To this end, monitor movement of the section’s personnel in and outside the company area by ensuring that external/ internal missions are completed and signed prior to departure, as well as to prepare all the prior necessary arrangements for this purpose (e.g. contractors ID issuance, travel expenses and booking) in coordination with the concerned sections.
• Make travel arrangements (Issuing Contractors ID, booking and follow-up travel expenses) for the section staff - in coordination with the Department of Human Resources and service & Public Relations Unit.
• Prepare and monitor the section’s leave plans to ensure continuous smooth workflow while other staff members are on leave, especially during holidays periods;
• Consolidate monthly requests for office supplies for the section;
• Establish and maintain a proper filing system.
• Make photocopies as and when required.
• Perform any other duties as required.

Competencies:
• Professionalism: Ability to manage processes, maintain accurate records, in administrative fields.
• Teamwork: Good interpersonal skills. Demonstrate ability to develop and maintain effective work relationships with supervisors and colleagues
• Communication: Ability to write in a clear and concise manner and to communicate effectively orally.
• Planning and Organizing: Ability to plan and organize own work effectively in an efficient and timely manner.
• Technological awareness: Ability to operate a computer with MS Word, Excel Power Point and Access and Data bases. Ability to type in both English and Arabic.
• Commitment to Continuous Learning: Initiative and willingness to keep abreast of new development in the administrative fields.

Qualifications:
• Education: Secretarial diploma or equivalent. Nature and level of specialized training should include office management/business administration and technical and communications skills.
• Relevant work experience: At least two (2) years of relevant experience. Experience with petro mechanical sections or petroleum companies in general an added asset.
• Language: Fluency in written and spoken English and Arabic.
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• Interested candidates shall submit their applications including the following:
1. The vacancy number and the job title entitled to the Human Resources and Administration Manager of Higleig Petroleum Services and Investment Co. Ltd.
2. Curriculum Vitae printed clearly.
3. Copies of academic & experience certificates.
4. Identification ( National Index No - birth certificate/ Evaluation of Age Certification - Certificate of Nationality)
• Applications should be sent to:
- E-mail: vacancies@higleig.com

- Mailing Address:
Human Resources and Administration Manager
Higleig Petroleum Services and Investment Co. Ltd
Hai Al Safa – Obaid Khatim Street
P.O. Box (13 224), Postal code: 11111
Khartoum – Sudan
- Or to the Company’s reception at the above address.